Printing is a day-to-day function for majority of the organizations and a Managed Print Services Partner can make print related tasks easier.

Fremont, CA: In an organization, average employees print over 10,000 sheets of paper annually. Generally, an organization spends 3 percent of a company’s revenue on printing. Thus, printing is not a nominal expense for most companies. Studies show that the amount of printed paper in organizations is increased by 25 percent, and they are finding ways to cut costs. Managed Print Services are offered by print providers to manage printing devices such as copiers, faxes, and scanners. The service providers enable organizations to improve their productivity, efficiency, and information security by tracking usage, replacing consumables, and meeting the organization’s printing needs.

Organizations must ask themselves a few questions before engaging with an MPS partner, such as do they know the total cost of printing? Do they have printers and copiers managed by one central resource? Or is their print environment optimized/right-sized? These questions are just the beginning. Organizations have to do an in-depth analysis before partnering with an MPS provider. By answering such critical questions, organizations can determine whether it makes sense to engage with an MPS partner or not.

Employees spending time on printer-related tasks is irritating, and the printing, scanning, copying, or faxing documents on old hardware and poorly configured software put the cherry on top of the cake. Also, organizations spend time fixing malfunctioning devices, replacing ink cartridges, and more. An MPS provider identifies such problems and devises a plan to reduce the waste on print-related tasks. This allows the staff to focus on core strategic activities rather than day-to-day maintenance tasks.

A conventional approach to print setup can lead to inefficiencies. Maintaining individual devices is expensive as compared to an automated, cloud-based system for doing so at scale. Managed Print Services generally connect all devices to one monitoring system to ensure timely delivery of repairs and replacement toners. Consolidating hardware can be identified via a thorough print audit and assessment as multiple devices can cost an organization more and use space and electricity. The National General Manager of Euro Garages, Guy Bickerstaffe, discovered cost-saving benefits of engaging with an MPS provider. The company witnessed efficiency savings across the board during a 100+ site print installation. This indicates that an MPS provider can help an organization save money. Thus, SMB and large organizations must have an MPS partner.

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